Facilities Coordinator

Job Description:

Assist in compiling information of booking applications and generating statistical returns on the usage of venue.
Respond booking and operational enquiries from hirers and the general public.
Input, modernize and audit facility hiring records in a computerized booking system from time to time.
Assist in distributing and updating the e-booking documentation, including QR code integration for successful applicants.
Responsible for maintaining the booking file system, ensuring efficient receipt, processing, storage, and retrieval of documentation.
Bring up to date contact list of regular hirers, booking schedules, details, attendance and evaluation records.
Formulate correspondence and documents in respect of hiring services.
Prepare and update the venue facilities database for presentation on the venue’s LED displays.
Perform any other duties as assigned by senior officers.

Job Requirements:

Be a permanent resident of the Hong Kong Special Administrative Region and lawfully employable in Hong Kong.
Have Level 2 or equivalent (Note 1) or above in five subjects including Mathematics in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) (Note 2), or equivalent; OR
Have Level 2 (Note 3) / Grade E or above in five subjects including Mathematics in the Hong Kong Certificate of Education Examination (HKCEE), or equivalent.
Have met the language proficiency requirements of Level 2 (Note 3) or above in Chinese Language and English Language in HKDSEE or HKCEE, or equivalent.
Have at least four (4) years’ post-qualification full-time work experience (Experience in venue facilities hiring coordination and statistical compilation of performing arts venue, international exhibition and conference centres, art centres or museums in Hong Kong is an advantage).
Have good command of both spoken and written English and Chinese, including Putonghua.
Possess good communication and interpersonal skills, and be mature in personality.
Be proficient in MS Word, Excel, PowerPoint and Chinese Word processing.

Interested candidates, please send your CV at tthk@tg-hr.com.