Job Description:

1. Support library leadership during the library reprovisioning project 

• Assist the Librarian and Assistant Librarian in preparing for the opening, commissioning, and operation of the newly reprovisioned library. 

     2. Coordinate project planning and implementation 

• Help plan and organize the project activities. 

• Monitor project progress to ensure all library requirements are met. 

• Oversee and support staff involved in the project. 

• Assist in managing the daily operations of the new library both before and after it opens to the public. 

3. Procurement and Vendor Management

• Assist in procuring services, furniture, equipment, and other supplies required for the new library. 

• Prepare specifications and requirements for purchases and service contracts. 

• Liaise with suppliers and contractors to ensure that products and services meet quality standards and library requirements. 

4. Library Resource Selection Support

• Conduct preliminary research and literature searches using websites, databases, and other information sources. 

• Support the selection and acquisition of library materials by identifying appropriate resources. 

5. Oversight of Library Materials Processing

• Monitor the progress and quality of work related to cataloguing and processing library collections. 

• Supervise staff responsible for handling books, newspapers, periodicals, audiovisual materials, and related resources. 

• Ensure library materials are prepared and made available efficiently and accurately. 

6. Administration and Staff Management

• Handle general administrative duties related to library operations and project implementation. 

• Organize and manage work schedules for supporting staff. 

• Coordinate and deliver staff training and development programs. 

• Manage service contracts for outsourced services such as shelving, end-processing of library materials, cleaning, and security. 

7. Management of Library Operations and Services

• Monitor the day-to-day operation of library services to ensure smooth and efficient service delivery. 

• Oversee circulation services, book sorting and dispatch, book return facilities, express check-in systems, and self-service borrowing terminals. 

• Supervise the operation of the Newspapers and Periodicals Section and library computer facilities to ensure they are functioning effectively and meeting user needs. 

8. Educational Programmes and Community Engagement

• Plan, organize, and coordinate library educational programmes, outreach activities, and community engagement initiatives. 

• Welcome and conduct library visits, including visits from schools and community groups. 

• Prepare promotional and informational displays for library events. 

• Coordinate exhibitions and displays of library materials to enhance user engagement and awareness of library resources. 

9. Reader Services and User Support

• Respond to enquiries from library users and provide guidance on the use of library facilities, resources, and collections. 

• Offer readers’ advisory services by recommending relevant materials and helping users access information effectively. 

10. Incident Response and Operational Support

• Attend to operational issues, incidents, and service disruptions within the library. 

• Assist in accident and incident investigations when required. 

• Perform shift duties, emergency response duties, and operational support activities, including responding to false alarms, coordinating pest control measures, and participating in fire drills and other safety-related exercises.